Florida Senate - 2010 SB 2250
By Senator Alexander
1 A bill to be entitled
2 An act relating to the Florida Financial Management
3 Information System; amending s. 215.90, F.S.;
4 conforming a cross-reference; amending s. 215.91,
5 F.S.; providing that the Financial Management
6 Information Board is responsible for the system;
7 deleting provisions relating to the Florida Financial
8 Management Information System Coordinating Council;
9 deleting references to functional owner subsystems;
10 amending s. 215.92, F.S.; redefining terms and adding
11 and deleting definitions; creating s. 215.922, F.S.;
12 establishing the Agency for Enterprise Business
13 Services within the Department of Financial Services;
14 providing that the office is a separate budget entity
15 not subject to the department; providing that the
16 agency is headed by the Governor and Cabinet acting as
17 the Financial Management Information Board; providing
18 for an executive director; providing the duties of the
19 agency; creating s. 215.923, F.S.; establishing the
20 Enterprise Financial Business Operations Council to
21 act in an advisory capacity to the agency; providing
22 the members of the council; providing council duties;
23 creating s. 215.924, F.S.; providing for an Enterprise
24 Financial Business Strategic Plan; requiring the plan
25 to be annually reviewed, updated, and submitted to the
26 Legislature; providing for the contents of the plan;
27 amending s. 215.93, F.S.; revising provisions relating
28 to the Florida Financial Management Information
29 System; renaming the Florida Accounting Information
30 Resource Subsystem the Financial Management Subsystem;
31 adding the Revenue and Tax Collection, Processing, and
32 Distribution Subsystem; deleting references to
33 functional owner subsystems and providing for
34 enterprise business owners; revising the duties of the
35 owners; deleting references to the design and
36 coordination staff; providing for the ownership and
37 functions of the Revenue and Tax Collection,
38 Processing, and Distribution Subsystem by the
39 Department of Revenue; amending s. 215.94, F.S.;
40 deleting references to functional owner subsystems and
41 providing for enterprise business owners; amending s.
42 215.95, F.S.; providing additional duties for the
43 Financial Management Information Board; repealing s.
44 215.96, F.S., relating to the coordinating council and
45 design and coordination staff; creating s. 215.961,
46 F.S.; providing state agency requirements relating to
47 the Florida Financial Management Information System
48 and the use of functional information and enterprise
49 agency business subsystems; repealing s. 570.07(41),
50 F.S., relating to the Department of Agriculture and
51 Consumer Services’ exemption from using the state
52 online procurement system; amending ss. 17.11,
53 216.102, 216.141, and 216.237, F.S.; conforming terms;
54 providing for funding; providing an effective date.
56 Be It Enacted by the Legislature of the State of Florida:
58 Section 1. Section 215.90, Florida Statutes, is amended to
60 215.90 Short title.—Sections 215.90-215.961
215.90 - 215.96
61 may be cited as the “Florida Financial Management Information
62 System Act.”
63 Section 2. Section 215.91, Florida Statutes, is amended to
65 215.91 Florida Financial Management Information System;
66 board ; council.—
67 (1) It is the intent of the Legislature that the Financial
68 Management Information Board, as the agency head of the Agency
69 for Enterprise Business Services, executive branch of
70 government, in consultation with the legislative fiscal
71 committees, specifically design and implement the Florida
72 Financial Management Information System to be the primary means
73 by which state government managers acquire and disseminate the
74 information needed to plan and account for the delivery of
75 services to state residents the citizens in a timely, efficient,
76 and effective manner.
77 (2) The Financial Management Information Board shall
78 establish the overall framework within which the Florida
79 Financial Management Information System operates and be
80 responsible for all decisions relating to the system.
81 (3) (2) The Florida Financial Management Information System
82 is shall be a unified information system providing fiscal,
83 management, and accounting support for state decisionmakers. It
84 provides shall provide a means of coordinating fiscal management
85 information and information that supports state planning, policy
86 development, management, evaluation, and performance monitoring.
87 The Florida Financial Management Information System is shall be
88 the primary information resource for providing that provides
89 accountability for public funds, resources, and activities.
90 (3) The Financial Management Information Board shall
91 provide the overall framework within which the Florida Financial
92 Management Information System will operate. The board, through
93 the Florida Financial Management Information Syst em Coordinating
94 Council, shall adopt policies and procedures to:
95 (a) Strengthen and standardize the fiscal management and
96 accounting practices of the state;
97 (b) Improve internal financial controls;
98 (c) Simplify the preparation of objective, accurate, and
99 timely management and fiscal reports; and
100 (d) Provide the information needed in the development,
101 management, and evaluation of public policy and programs.
102 (4) The council shall provide ongoing counsel to the board
103 and act to resolve problems among or between the functional
104 owner subsystems. The board, through the coordinating council,
105 shall direct and manage the development, implementation, and
106 operation of the information subsystems that together are the
107 Florida Financial Management Information System. The
108 coordinating council shall approve the information subsystems’
109 designs prior to the development, implementation, and operation
110 of the subsystems and shall approve subsequent proposed design
111 modifications to the information subsystems subject to the
112 guidelines issued by the council. The coordinating council shall
113 ensure that the information subsystems’ operations support the
114 exchange of unified and coordinated data between information
115 subsystems. The coordinating council shall establish the common
116 data codes for financial management, and it shall require and
117 ensure the use of common data codes by the information
118 subsystems that together constitute the Florida Financial
119 Management Information System. The Chief Financial Officer shall
120 adopt a chart of accounts consistent with the common financial
121 management data codes established by the coordinating council.
122 The board, through the coordinating council, shall establish the
123 financial management policies and procedures for the executive
124 branch of state government. The coordinating council shall
125 notify in writing the chairs of the legislative fiscal
126 committees and the Chief Justice of the Supreme Court regarding
127 the adoption of, or modification to, a proposed financial
128 management policy or procedure. The notice shall solicit
129 comments from the chairs of the legislative fiscal committees
130 and the Chief Justice of the Supreme Court at least 14
131 consecutive days before the final action by the coordinating
133 (5) The Florida Financial Management Information System and
134 its functional owner information subsystems shall be compatible
135 with the legislative appropriations system, and they shall be
136 designed to support the legislative oversight function. The
137 Florida Financial Management Information System and its
138 functional owner information subsystems shall be unified with
139 the legislative information systems that support the legislative
140 appropriations and legislative oversight functions. The Florida
141 Financial Management Information System and its functional owner
142 information subsystems shall exchange information with the
143 legislative information systems that support the legislative
144 appropriations and legislative oversight functions without
145 conversion or modification. Any information maintained by the
146 Florida Financial Management Information System and its
147 functional owner information subsystems shall be available, upon
148 request, to the information systems of the legislative branch.
149 (6) The Florida Financial Management Information system and
150 its functional owner information subsystems shall:
151 (a) Be designed to incorporate the flexibility needed to
152 respond to the dynamic demands of state government in a cost
153 conscious manner. The Florida Financial Management Information
154 System shall include applications that will support an
155 information retrieval system that will allow the user to ask
156 general questions and receive accurate answers that include
157 assessments concerning the qualifications of the data.
158 (b) (7) The Florida Financial Management Information System
159 and each of its functional owner information subsystems shall
160 strive to Employ a common set of operations that make the system
161 accessible to state agency program managers and statewide
162 decisionmakers. Data must shall be easily transferred from the
163 functional owner information subsystems to Florida Financial
164 Management Information System applications and also among the
165 functional owner information subsystems. The functional owner
166 information subsystems must shall identify shared data-gathering
167 needs in order to minimize the duplication duplications of
168 source-entry input. The coordinating council shall ensure that
169 All organizations within the executive branch of state
170 government must have access to and use the Florida Financial
171 Management Information system for the collection, processing,
172 and reporting of financial management data required for the
173 efficient and effective operation of state government.
174 (8) The Florida Financial Management Information System,
175 through its functional owner subsystems, shall include a data
176 gathering and data-distribution facility that will support a
177 management and decisionmaking information system that collects
178 and stores agency and statewide financial, administrative,
179 planning, and program information to assist agency program
180 managers and statewide decisionmakers in carrying out their
182 Section 3. Section 215.92, Florida Statutes, is amended to
184 215.92 Definitions relating to Florida Financial Management
185 Information System Act.—For the purposes of ss. 215.90-215.961
186 215.90 - 215.96:
187 (1) “Agency financial business system” means a system that
188 provides financial business services, including related
189 administrative or accounting services, to one or more state
190 agencies and that may be approved as an enterprise agency
191 business subsystem of the Florida Financial Management
192 Information System according to s. 215.924.
193 (2) (1) “Auditable” means the presence of features and
194 characteristics that are needed to verify the proper functioning
195 of controls in any given information subsystem.
196 (3) (2) “Board” means the Financial Management Information
198 (3) “Coordinating council” or “council” means the Florida
199 Financial Management Information System Coordinating Council.
200 (4) “Council” means the Enterprise Financial Business
201 Services Council.
202 (5) (4) “Data or data code” means representation of facts,
203 concepts, or instructions in a formalized manner suitable for
204 communication, interpretation, or processing by humans or by
205 automatic means. The term includes any representations such as
206 characters or analog quantities to which meaning is, or might
207 be, assigned.
208 (5) “Design and coordination staff” means the personnel
209 responsible for providing administrative and clerical support to
210 the board, coordinating council, and secretary to the board. The
211 design and coordination staff shall function as the agency clerk
212 for the board and the coordinating council. For administrative
213 purposes, the design and coordination staff are assigned to the
214 Department of Financial Services but they are functionally
215 assigned to the board.
216 (6) “Enhancement” means a change to the Florida Financial
217 Management Information System which improves or adds features or
218 functionality to a functional information subsystem or
219 enterprise agency business subsystem and which changes or
220 affects how an enterprise business service or a task that is
221 part of the service is performed.
222 (7) “Enterprise agency business subsystem” means a state
223 agency financial business system that has been approved as a
224 subsystem of the Florida Financial Management Information System
225 if the Enterprise Financial Business Strategic Plan is approved
226 by the board.
227 (8) “Enterprise business owner” means the state agency that
228 has legal responsibility for ensuring that a functional
229 information subsystem or enterprise agency business subsystem of
230 the Florida Financial Management Information System is designed,
231 implemented, and operated in accordance with ss. 215.90-215.961.
232 (9) “Enterprise financial business process” means the
233 common series of tasks state agencies undertake in monitoring,
234 tracking, maintaining, or supporting the management,
235 accountability, and reporting of state financial data, all or a
236 portion of which may be performed within a functional
237 information subsystem of the Florida Financial Management
238 Information System. Financial business process tasks that are
239 not performed by a subsystem may have an impact on or determine
240 what tasks are performed by services that are provided by the
242 (10) “Enterprise financial business service” means a
243 service provided within the Florida Financial Management
244 Information System which performs some or all of the tasks of an
245 enterprise financial business process.
246 (11) “Functional information subsystems” means the
247 subsystems described in s. 215.93 which provide the core
248 enterprise business services described in s. 215.94.
249 (6) “Functional owner” means the agency, or the part of the
250 judicial branch, that has the legal responsibility to ensure
251 that a subsystem is designed, implemented, and operated in
252 accordance with ss. 215.90 - 215.96 .
253 (12) (7) “Functional system specifications” means the
254 detailed written description of an information subsystem which
255 describes . These specifications are prepared by the functional
256 owner of the system; describe, in the functional owner’s
257 language, what an information subsystem is required to do ; and
258 describe the features, characteristics, controls, and internal
259 control measures to be incorporated into the information
260 subsystem. Such specifications are the basis for the preparation
261 of the technical system specifications by the functional owner.
262 (13) (8) “Information system” means a group of interrelated
263 information subsystems.
264 (14) (9) “Information subsystem” means the entire collection
265 of procedures, equipment, and people devoted to the generation,
266 collection, evaluation, storage, retrieval, and dissemination of
267 data and information within an organization or functional area
268 in order to promote the flow of information from source to user.
269 (15) “Modification” means a technical change to a
270 functional information subsystem or an enterprise agency
271 business subsystem which does not affect how a task that is part
272 of an enterprise financial business service is performed.
273 (16) “Officer” means the executive director of the Agency
274 for Enterprise Business Services.
275 (17) “Project governance structure” means a written
276 delegation of authority which defines the roles and
277 responsibilities of project participants at all levels in the
278 decisionmaking process, identifies the levels of operational
279 decisionmaking, designates a clear line of decisional authority,
280 and provides a clear process for raising the visibility of
281 issues to the appropriate level for resolution.
282 (18) “Replacement” of a subsystem means any proposal for
283 continuing business services through the use of a new or
284 different functional information system from those currently
285 contracted. For purposes of this subsection, extensions of
286 contracts for functional information systems and associated
287 business services shall be considered replacements.
288 (19) “State agency” has the same meaning as in s.
290 Section 4. Section 215.922, Florida Statutes, is created to
292 215.922 Agency for Enterprise Business Services.—The
293 Agency for Enterprise Business Services is created within the
294 Department of Financial Services.
295 (1) The agency is a separate budget entity and is not
296 subject to control, supervision, or direction by the Department
297 of Financial Services, including, but not limited to,
298 purchasing, transactions involving real or personal property,
299 personnel, or budgetary matters.
300 (2) The head of the agency shall be the Governor and
301 Cabinet acting as the Financial Management Information Board.
302 (3) The agency shall have an executive director, who is the
303 Enterprise Financial Business Operations Officer. The officer is
304 appointed by the Governor with at least three affirmative votes
305 of the Governor and Cabinet, with the Governor and the Chief
306 Financial Officer on the prevailing side, and is subject to
307 confirmation by the Senate. The officer serves at the pleasure
308 of the Governor and Cabinet. The Chief Financial Officer may
309 appoint an interim director until an executive director is
310 confirmed by the Cabinet.
311 (4) The agency shall have the following duties and
313 (a) Ensuring that decisions are identified and issues are
314 resolved by the board as specified in s. 215.95.
315 (b) Coordinating and staffing the meetings of the council,
316 which shall meet at least 12 times per year for the purpose of
317 obtaining input from council members in carrying out the
318 provisions of ss. 215.90-215.961.
319 (c) Monitoring operational and performance issues of the
320 functional information subsystems and enterprise agency business
322 (d) Coordinating as necessary with the Agency for
323 Enterprise Information Technology to obtain technology-related
324 information from state agencies.
325 (e) Developing the Enterprise Financial Business Services
326 Strategic Plan as directed in s. 215.924.
327 (f) Serving as a clearinghouse for enterprise information
328 relating to the planning, development, implementation, and
329 evaluation of improvements to enterprise financial business
331 (g) Developing policies and procedures that improve the
332 efficiency and effectiveness of the Florida Financial Management
333 System by:
334 1. Improving internal financial controls;
335 2. Standardizing the state’s fiscal management and
336 accounting practices;
337 3. Simplifying the preparation of objective, accurate, and
338 timely management information and fiscal reports;
339 4. Making recommendations to the Chief Financial Officer
340 for improving the standardization of the state’s chart of
342 5. Standardizing enterprise financial business processes
343 and services if necessary to cost-effectively provide financial
344 business services; and
345 6. Establishing common data codes to be used by all
346 functional information subsystems and enterprise agency business
348 (h) Developing criteria for defining standardized
349 enterprise financial business services to be provided by the
350 Florida Financial Management Information System. At a minimum,
351 the criteria must be able to determine whether:
352 1. The identified financial function or task serves a
353 unique state agency need, is common among multiple state
354 agencies, or should be common among multiple state agencies;
355 2. The identified function or task is necessary to comply
356 with a federal or state reporting requirement; and
357 3. It is cost-effective to incorporate the service into the
358 Florida Financial Management Information System in accordance
359 with long-term planning goals.
360 (i) Adopting rules to administer ss. 215.90-215.961.
361 (j) Providing an operational plan annually by January 1,
362 beginning in 2013, to the Governor, the President of the Senate,
363 and the Speaker of the House of Representatives. The plan must
364 contain recommendations for the current and subsequent fiscal
365 year and identify estimated costs, budget adjustments, and
366 legislative changes necessary to implement such recommendations.
367 At a minimum, the recommendations must identify:
368 1. Major initiatives and implementation strategies proposed
369 for the next fiscal year which are designed to achieve goals
370 included in the Enterprise Financial Business Strategic Plan
371 described in s. 215.924;
372 2. Changes to internal financial controls and enterprise
373 financial business processes;
374 3. Proposals to eliminate specific impediments to achieving
375 standardized enterprise financial business services;
376 4. An assessment of ongoing projects that enhance or
377 replace any of the Florida Financial Management Information
378 System’s functional information subsystems or enterprise agency
379 business subsystems and, where applicable, recommendations for
380 improving project management; and
381 5. An analysis of each specific business case supporting
382 enhancement or replacement of a subsystem, including pending
383 contract extensions, renewals, or modifications of any of the
384 Florida Financial Management Information System’s functional
385 information subsystems or enterprise agency business subsystems
386 submitted in accordance with s. 215.961. Such analysis must
387 include determining whether the enhancement or replacement is
388 consistent with the Enterprise Financial Business Strategic
389 Plan, and is in compliance with policies, procedures, or
390 criteria developed as specified in ss. 215.90-216.96.
391 (k) Submitting an inventory to the Governor and the chairs
392 of the legislative appropriation committees by July 1, 2012, of
393 agency financial business systems that are maintained by
394 executive branch agencies. At a minimum, the inventory must
395 include the following information:
396 1. A description of the financial business processes
397 supported and financial business services provided by each
399 2. The total cost of operating and maintaining each agency
400 financial business system on an annual fiscal-year basis. The
401 total cost calculation must, at a minimum, include staffing
402 requirements, hardware and software costs, contracted services
403 and external service provider costs, and facilities and power
405 3. The enhancement costs estimated for the 2011-2012 fiscal
406 year and planned enhancement costs for the 2012-2013 fiscal
407 year. The inventory must identify the budget authority that will
408 be used to pay for any proposed enhancements in the 2012-1013
409 fiscal year;
410 4. The number of and job descriptions of end users who must
411 use the system on a daily basis to perform their job functions;
412 5. Any state or federal laws that require the
413 implementation and use of the agency financial business system;
415 6. An assessment of whether each agency financial business
416 system can be approved as an enterprise agency business
417 subsystem pursuant to s. 215.924 or, if it cannot be approved, a
418 statement explaining why that is not possible. The Agency for
419 Enterprise Business Services shall develop criteria for such
420 approval. To be approved as an enterprise agency business
421 subsystem, the agency system must, at a minimum:
422 a. Provide financial and administrative data and
423 information or functionality that is essential to state
424 enterprise financial operations;
425 b. Effectively provide a required enterprise financial
426 business service or support an enterprise financial business
428 c. Provide financial data, information, or functionality
429 that is not partially or completely duplicated by a functional
430 information subsystem; and
431 d. Demonstrate that the agency financial business system’s
432 financial data, information, or functionality can be provided in
433 a cost-effective manner by a functional information subsystem.
434 Section 5. Section 215.923, Florida Statutes, is created to
436 215.923 Enterprise Financial Business Services Council.—The
437 Enterprise Financial Business Services Council is created as an
438 advisory body to support the Agency for Enterprise Business
439 Services in the execution of its duties and responsibilities.
440 (1) Council members include:
441 (a) The officer who shall serve as chair of the council.
442 (b) The Planning and Budgeting Subsystem enterprise
443 business owner or designee.
444 (c) The Financial Management Subsystem enterprise business
445 owner or designee.
446 (d) The Cash Management Subsystem enterprise business owner
447 or designee.
448 (e) The Purchasing Subsystem enterprise business owner or
450 (f) The Personnel Information Subsystem enterprise business
451 owner or designee.
452 (g) The Revenue and Tax Collection, Processing, and
453 Distribution Subsystem enterprise business owner or designee.
454 (h) A member representing state agency administrative
455 services directors as determined by the directors.
456 (i) A member appointed by the Attorney General.
457 (j) A member appointed by the Commissioner of Agriculture.
458 (k) The executive director of the Agency for Enterprise
459 Information Technology or designee.
460 (2) Duties of the council include:
461 (a) Acting as liaison with all user agencies of the Florida
462 Financial Management Information System.
463 (b) Advising the Agency for Enterprise Business Services on
464 the development of the Enterprise Financial Business Strategic
466 (3) Agency for Enterprise Business Services staff shall
467 support the activities of the council.
468 (4) The chair may appoint work groups from state agency
469 staff as necessary to analyze, coordinate, or resolve specific
471 Section 6. Section 215.924, Florida Statutes, is created to
473 215.924 Enterprise Financial Business Strategic Plan.—The
474 Agency for Enterprise Business Services, with the assistance of
475 the council, shall develop, adopt, and, beginning in 2012,
476 annually update by July 1, the Enterprise Financial Business
477 Strategic Plan. The plan shall be submitted to the Governor, the
478 President of the Senate, and the Speaker of the House of
479 Representatives. The plan must:
480 (1) Describe the enterprise financial business services to
481 be provided by the Florida Financial Management Information
482 System. The description must be sufficient to determine the
483 functionality that will be provided by the system and to
484 identify which agency business system services should be
485 incorporated as enterprise agency business subsystems.
486 Enterprise financial business services at a minimum must include
487 the enterprise business services defined in s. 215.94.
488 (2) Identify and describe all functional information
489 subsystems and agency financial business systems recommended as
490 enterprise agency business subsystems for inclusion in the
491 Florida Financial Management Information System, which, at a
492 minimum, is comprised of the subsystems defined in s. 215.93. An
493 enterprise agency business subsystem shall be recommended for
494 approval as a subsystem based on the assessment process in s.
496 (3) Provide, for the most recent fiscal year, the total
497 cost of operating and maintaining each subsystem, the staff
498 required for operation and maintenance, the number of end users
499 who must use the system to perform their job functions, and any
500 state or federal law specifically requiring the implementation
501 of the subsystem.
502 (4) Identify the critical interfaces for all subsystems,
503 including identified enterprise agency business subsystems, of
504 the Florida Financial Management Information System for the
505 purpose of coordinating standardized information exchange
506 between subsystems.
507 (5) Develop a 5-year plan for replacing or enhancing
508 subsystems of the Florida Financial Management Information
509 System, with the goal of having a system that provides
510 enterprise business services in the most cost-effective manner,
512 (a) Overall options for replacing major subsystem
513 components and plans for addressing any contracts that expire
514 within the 5-year planning period;
515 (b) Recommended changes in enterprise financial business
516 services provided by the system which are necessary or
517 appropriate as subsystems are replaced as envisioned by the
519 (c) Improvements or enhancements that address impediments
520 to achieving long-term system planning goals; and
521 (d) Recommended changes that ensure the use of common data
522 codes by the information subsystems.
523 (6) Provide project management plans and governance
524 structures for approved subsystem enhancement or replacement
525 projects that have more than $10 million in cumulative total
527 (7) Recommend improvements to enterprise financial business
528 processes which may facilitate the standardization of financial
529 business services provided by the Florida Financial Management
530 Information System.
531 (8) Recommend improvements to enterprise reporting in order
532 to enhance the management of enterprise financial business
534 (9) Recommend measures to improve data security, improve
535 data integrity between subsystems, and eliminate data redundancy
536 between subsystems.
537 Section 7. Section 215.93, Florida Statutes, is amended to
539 215.93 Florida Financial Management Information System.—
540 (1) To provide the information necessary to carry out the
541 intent of the Legislature, there shall be a Florida Financial
542 Management Information System. The Florida Financial Management
543 Information system must shall be fully implemented and shall be
544 upgraded as necessary to ensure the efficient operation of an
545 integrated enterprise-wide financial management information
546 system and to provide necessary information for the effective
547 operation of state government. Upon the recommendation of the
548 coordinating council and approval of the officer board, the
549 Florida Financial Management Information System may require data
550 from any state agency information system or information
551 subsystem or may request data from any judicial branch
552 information system or information subsystem that the officer
553 determines coordinating council and board have determined to
554 have statewide financial management significance. Each
555 functional owner information subsystem within the Florida
556 Financial Management Information System must shall be developed
557 in such a fashion as to allow for timely, positive, preplanned,
558 and prescribed data transfers between the Florida Financial
559 Management Information System functional owner information
560 subsystems and from other information systems. The principal
561 unit of the system, as defined in the strategic plan in s.
562 215.924, shall be the functional owner information subsystem,
563 which includes, but is not , and the system shall include, but
564 shall not be limited to , the following:
565 (a) The Planning and Budgeting Subsystem.
566 (b) The Financial Management Florida Accounting Information
567 Resource Subsystem.
568 (c) The Cash Management Subsystem.
569 (d) The Purchasing Subsystem.
570 (e) The Personnel Information System.
571 (f) The Revenue and Tax Collection, Processing, and
572 Distribution Subsystem, also known as the System for Unified
574 (2) The enterprise business owner of each functional
575 information subsystem: s hall have a functional owner, who may
576 establish additional functions for the subsystem unless
577 specifically prohibited by ss. 215.90 - 215.96 .
578 (a) Shall submit a business case justifying any
579 enhancements to, or replacement of, the subsystem to the Agency
580 for Enterprise Business Services for review and approval.
581 However, without the express approval of the board upon
582 recommendation of the coordinating council, no functional owner
583 nor any other agency shall have the authority to establish or
584 maintain additional subsystems which duplicate any of the
585 information subsystems of the Florida Financial Management
586 Information System. Each functional owner shall
587 (b) Shall solicit input and responses from state agencies
588 using utilizing the information subsystem. Each functional owner
589 (c) May contract with the other enterprise business
590 functional owners or private sector entities in the design,
591 development, and implementation of their functional information
592 systems and subsystems and enterprise agency business subsystems
593 when modifications or subsystem replacements have been approved
594 by the Agency for Enterprise Business Services. Each functional
596 (d) Shall include in its information subsystem functional
597 specifications the data requirements and standards of the
598 Florida Financial Management Information System as approved by
599 the officer board. Each functional owner
600 (e) Shall establish a project team design teams that plans
601 and coordinates shall plan and coordinate the design and
602 implementation of its subsystem within the project governance
603 process approved by the officer framework established by the
605 (f) Shall provide regular reports on the status of projects
606 to the council and the officer. The design teams shall assist
607 the design and coordination staff in carrying out the duties
608 assigned by the board or the coordinating council. The
609 coordinating council shall review and approve the work plans for
610 these projects.
611 (g) Shall provide information relating to agency financial
612 business processes and services or functional information
613 subsystems as required by the Agency for Enterprise Business
615 (h) Shall notify the Agency for Enterprise Business
616 Services of modifications or enhancements to subsystems of the
617 Florida Financial Management Information System.
618 (i) Shall submit to the Agency for Enterprise Business
619 Services annual spending plans for any funds appropriated to a
620 state agency for enhancing enterprise agency business subsystems
621 and functional information subsystems.
622 (3) The Florida Financial Management Information System
623 must shall include financial management data and use utilize the
624 chart of accounts established approved by the Chief Financial
625 Officer. Common financial management data shall include, but are
626 not be limited to, data codes, titles, and definitions used by
627 one or more of the functional information owner subsystems.
628 (a) The Florida Financial Management Information System
629 shall use utilize common financial management data codes. The
630 council shall recommend and the officer board shall adopt
631 policies regarding the approval and publication of the financial
632 management data.
633 (b) The Chief Financial Officer shall adopt policies
634 regarding the approval and publication of the chart of accounts.
635 The Chief Financial Officer’s chart of accounts shall be
636 consistent with the common financial management data codes
637 established by the officer must be consistent with the Chief
638 Financial Officer’s chart of accounts coordinating council.
640 (c) All systems not a part of the Florida Financial
641 Management Information System which provide information to the
642 system must shall use the common data codes from the Florida
643 Financial Management Information System and the Chief Financial
644 Officer’s chart of accounts.
645 (d) Data codes that cannot be supplied by the Florida
646 Financial Management Information System and the Chief Financial
647 Officer’s chart of accounts and that are required for use by the
648 information subsystems shall be approved by the officer board
649 upon recommendation of the coordinating council.
650 (4) The Florida Financial Management Information System
651 shall be designed, installed, and operated in a fashion
652 compatible with the legislative appropriations system.
653 (5) Enterprise business Functional owners are legally
654 responsible for the security and integrity of all data records
655 existing within or transferred from their information
656 subsystems. Each state agency and the judicial branch shall be
657 responsible for the accuracy of the information entered into the
658 Florida Financial Management Information System.
659 Section 8. Section 215.94, Florida Statutes, is amended to
661 215.94 Designation, duties, and responsibilities of
662 enterprise business functional owners.—
663 (1) The Executive Office of the Governor is shall be the
664 enterprise business functional owner of the Planning and
665 Budgeting Subsystem, which shall be designed, implemented, and
666 operated in accordance with the provisions of ss. 215.90-215.961
667 215.90 - 215.96 and chapter 216. The Planning and Budgeting
668 Subsystem includes shall include, but is shall not be limited
669 to, the following functions for:
670 (a) Development and preparation of state agency and
671 judicial branch budget requests.
672 (b) Analysis and evaluation of state agency and judicial
673 branch budget requests and alternatives.
674 (c) Controlling and tracking the allocation of
675 appropriations, approved budget, and releases.
676 (d) Performance-based program budgeting compliance
677 evaluations, as provided in the legislative budget instructions
678 pursuant to s. 216.023(3).
679 (2) The Department of Financial Services is shall be the
680 enterprise business functional owner of the Florida Financial
681 Management Accounting Information Resource Subsystem established
682 pursuant to ss. 17.03, 215.86, 216.141, and 216.151 and further
683 developed in accordance with the provisions of ss. 215.90
684 215.961 215.90 - 215.96. The subsystem includes shall include, but
685 is shall not be limited to, the following functions:
686 (a) Accounting and reporting so as to provide timely data
687 for producing financial statements for the state in accordance
688 with generally accepted accounting principles.
689 (b) Auditing and settling claims against the state.
690 (3) The Chief Financial Officer is shall be the enterprise
691 business functional owner of the Cash Management Subsystem. The
692 Chief Financial Officer shall design, implement, and operate the
693 subsystem in accordance with the provisions of ss. 215.90
694 215.961 215.90 - 215.96. The subsystem includes shall include, but
695 is shall not be limited to, the following financial business
696 services functions for:
697 (a) Recording and reconciling credits and debits to
698 treasury fund accounts.
699 (b) Monitoring cash levels and activities in state bank
701 (c) Monitoring short-term investments of idle cash.
702 (d) Administering the provisions of the Federal Cash
703 Management Improvement Act of 1990.
704 (4) The Department of Management Services is shall be the
705 enterprise business functional owner of the Purchasing
706 Subsystem. The department shall design, implement, and operate
707 the subsystem in accordance with the provisions of ss. 215.90
708 215.961 215.90 - 215.96. The subsystem includes shall include, but
709 is shall not be limited to, financial business services
710 functions for commodity and service procurement.
711 (5) The Department of Management Services is shall be the
712 enterprise business functional owner of the Personnel
713 Information System. The department shall ensure that the system
714 is designed, implemented, and operated in accordance with the
715 provisions of ss. 110.116 and 215.90-215.961 215.90 - 215.96. The
716 department may contract with a vendor to provide the system and
717 services required of the Personnel Information System. The
718 subsystem includes shall include, but is shall not be limited
719 to, the following financial business services functions for:
720 (a) Maintenance of employee and position data, including
721 funding sources and percentages and salary lapse. The employee
722 data includes shall include, but is not be limited to,
723 information to meet the payroll system requirements of the
724 Department of Financial Services and to meet the employee
725 benefit system requirements of the Department of Management
727 (b) Recruitment and selection.
728 (c) Time and leave reporting.
729 (d) Collective bargaining.
730 (6) (a) Consistent with the provisions of s. 215.86, the
731 enterprise business respective functional owner of each
732 functional information subsystem is shall be responsible for
733 ensuring that:
734 (a) 1. The accounting information produced by the
735 information subsystem adheres to generally accepted accounting
737 (b) 2. The information subsystem contains the necessary
738 controls to maintain its integrity, within acceptable limits and
739 at an acceptable cost.
740 (c) 3. The information subsystem is auditable.
741 (7) The Department of Revenue is the enterprise business
742 owner of the Revenue and Tax Collection, Processing, and
743 Distribution Subsystem, which shall be designed, implemented,
744 and operated in accordance with ss. 20.21 and 215.90-215.961 and
745 chapter 216. The subsystem includes, but is not limited to, the
746 following financial business services.
747 (a) Receiving, collecting, processing, and distributing
748 revenue from the sales tax, documentary stamp tax, corporate
749 income tax, communication services tax, fuel tax, and other
750 taxes administered by the department.
751 (b) Providing data needed to support the Economic
752 Estimating Conference and the Revenue Estimating Conference
753 established in s. 216.136.
754 (c) Integrating with other Florida Financial Management
755 Information System subsystems.
756 (8) (b) The Auditor General shall be advised by the
757 enterprise business functional owner of each functional
758 information subsystem of as to the date that the development or
759 significant modification of its functional system specifications
760 begins is to begin. The Auditor General shall provide technical
761 advice, as allowed by professional auditing standards, on
762 specific issues relating to the design, implementation, and
763 operation of each information subsystem.
764 (9) (7) The Auditor General shall provide to the officer
765 board and the coordinating council the findings and
766 recommendations of any audit relating to regarding the
767 provisions of ss. 215.90-215.961 215.90 - 215.96.
768 (10) The Florida Financial Management Information System,
769 through its functional information subsystems, must include a
770 data-gathering and data-distribution facility that supports a
771 management and decisionmaking information system that collects
772 and stores agency and statewide financial, administrative,
773 planning, and program information to assist state agency program
774 managers and statewide decisionmakers in carrying out their
776 Section 9. Section 215.95, Florida Statutes, is amended to
778 215.95 Financial Management Information Board.—
779 (1) There is created, as part of the Administration
780 Commission, the Financial Management Information Board. The
781 board is shall be composed of the Governor, the Chief Financial
782 Officer, the Commissioner of Agriculture, and the Attorney
783 General. The Governor is the shall be chair of the board. The
784 Governor or the Chief Financial Officer may call a meeting of
785 the board at any time the need arises.
786 (2) To carry out its duties and responsibilities, the board
787 shall by majority vote:
788 (a) Adopt rules pursuant to ss. 120.536 (1) and 120.54 to
789 administer implement the Florida Financial Management
790 Information System.
791 (b) Oversee the actions of the Agency for Enterprise
792 Business Services coordinating council and issue orders to
793 executive branch agencies to enforce implementation of and
794 compliance with provisions relating to the Florida Financial
795 Management Information System.
796 (c) Manage and oversee the development of the Florida
797 Financial Management Information System in such a manner that
798 includes fashion including, but is not limited to, ensuring
799 compatibility and integration with the Legislative
800 Appropriations System.
801 (d) Approve and submit annually by July 1 the Enterprise
802 Financial Business Strategic Plan described in s. 215.924.
803 (e) Approve and annually submit by January 1 the Florida
804 Financial Management Information System operational plan
805 described in s. 215.922.
806 (f) Resolve issues that the officer cannot resolve.
807 (g) Approve project milestone decisions for projects that
808 replace or enhance a Florida Financial Management Information
809 System subsystem. Milestone decisions include:
810 1. Approval of contracts for subsystem replacement or
811 changes in subsystem functionality;
812 2. Approval of project management plans and project
813 governance structures;
814 3. Acceptance of major project deliverables; and
815 4. Approval of project go or no-go decisions.
816 Section 10. Section 215.96, Florida Statutes, is repealed.
817 Section 11. Section 215.961, Florida Statutes, is created
818 to read:
819 215.961 State agency requirements.—State agencies shall:
820 (1) Adhere to policies developed by the Agency for
821 Enterprise Business Services for the Florida Financial
822 Management Information System which relate to the use of
823 functional information subsystems and enterprise agency business
825 (2) By July 1, 2014, use the Florida Financial Management
826 Information System to perform enterprise financial business
827 services. A state agency maintaining a system that duplicates
828 the business services provided by the Florida Financial
829 Management Information System shall, by October 15, 2012,
830 provide a plan to the Agency for Enterprise Business Services
831 for migrating its financial business services to the system.
832 (3) Submit to the Agency for Enterprise Business Services:
833 (a) Updates on any changes that affect the provision of
834 services by the Florida Financial Information Management System,
835 including changes in federal or state laws.
836 (b) A business case analysis for each legislative budget
837 request for funding an enhancement or replacement of a
838 functional information subsystem identified in s. 215.93 or an
839 approved enterprise agency financial business subsystem that has
840 been identified as a subsystem of the Florida Financial
841 Management Subsystem in the strategic plan required under s.
843 (c) By July 1 2011, as specified by the officer, lists of
844 financial business systems maintained by the state agency,
845 including, but not limited to:
846 1. Descriptions of financial services provided by the
848 2. Whether services are currently provided by a functional
849 information system;
850 3. System equipment and application specifics; and
851 4. The estimated cost of operating and maintaining the
852 system and estimated enhancement costs for the 2011-2012 fiscal
854 (4) Be responsible for the accuracy of the information
855 entered into the Florida Financial Management Information
857 Section 12. Subsection (41) of section 570.07, Florida
858 Statutes, is repealed.
859 Section 13. Subsection (2) of section 17.11, Florida
860 Statutes, is amended to read:
861 17.11 To report disbursements made.—
862 (2) The Chief Financial Officer shall also cause to have
863 reported from the Florida Financial Management Accounting
864 Information Resource Subsystem to report at least no less than
865 quarterly the disbursements that which agencies made to small
866 businesses, as defined in the Florida Small and Minority
867 Business Assistance Act; to certified minority business
868 enterprises in the aggregate; and to certified minority business
869 enterprises broken down into categories of minority persons, as
870 well as gender and nationality subgroups. This information shall
871 be made available to the agencies, the Office of Supplier
872 Diversity, the Governor, the President of the Senate, and the
873 Speaker of the House of Representatives. Each agency is shall be
874 responsible for the accuracy of information entered into the
875 Florida Financial Management Accounting Information Resource
876 Subsystem for use in this reporting.
877 Section 14. Paragraph (b) of subsection (1), subsection
878 (2), and paragraph (f) of subsection (3) of section 216.102,
879 Florida Statutes, are amended to read:
880 216.102 Filing of financial information; handling by Chief
881 Financial Officer; penalty for noncompliance.—
882 (1) By September 30 of each year, each agency supported by
883 any form of taxation, licenses, fees, imposts, or exactions, the
884 judicial branch, and, for financial reporting purposes, each
885 component unit of the state as determined by the Chief Financial
886 Officer shall prepare, using generally accepted accounting
887 principles, and file with the Chief Financial Officer the
888 financial and other information necessary for the preparation of
889 annual financial statements for the State of Florida as of June
890 30. In addition, each such agency and the judicial branch shall
891 prepare financial statements showing the financial position and
892 results of agency or branch operations as of June 30 for
893 internal management purposes.
894 (b) The Chief Financial Officer shall publish a statewide
895 policy detailing the requirements for recording receipt and
896 disbursement of federal funds into the Florida Financial
897 Management Accounting Information Resource Subsystem and provide
898 technical assistance to the agencies and the judicial branch to
899 implement the policy.
900 (2) Financial information must be contained within the
901 Florida Financial Management Accounting Information Resource
902 Subsystem. Other information must be submitted in the form and
903 format prescribed by the Chief Financial Officer.
904 (a) Each component unit shall file financial information
905 and other information necessary for the preparation of annual
906 financial statements with the agency or branch designated by the
907 Chief Financial Officer by the date specified by the Chief
908 Financial Officer.
909 (b) The state agency or branch designated by the Chief
910 Financial Officer to receive financial information and other
911 information from component units shall include the financial
912 information in the Florida Financial Management Accounting
913 Information Resource Subsystem and shall include the component
914 units’ other information in its submission to the Chief
915 Financial Officer.
916 (3) The Chief Financial Officer shall:
917 (f) Consult with and elicit comments from the Executive
918 Office of the Governor on changes to the Florida Financial
919 Management Accounting Information Resource Subsystem which
920 clearly affect the accounting of federal funds in order , so as
921 to ensure consistency of information entered into the Federal
922 Aid Tracking System by state executive and judicial branch
923 entities. While efforts shall be made to ensure the
924 compatibility of the Florida Financial Management Accounting
925 Information Resource Subsystem and the Federal Aid Tracking
926 System, any successive systems serving identical or similar
927 functions must shall preserve such compatibility.
929 The Chief Financial Officer may furnish and publish in
930 electronic form the financial statements and the comprehensive
931 annual financial report required under paragraphs (a), (b), and
933 Section 15. Subsections (2) and (3) of section 216.141,
934 Florida Statutes, are amended to read:
935 216.141 Budget system procedures; planning and programming
936 by state agencies.—
937 (2) The Florida Management Information Board shall notify
938 the Auditor General of any changes or modifications to the
939 Florida Financial Management Information System and its
940 functional owner information subsystems.
941 (3) The Chief Financial Officer, as chief fiscal officer,
942 shall use the Florida Financial Management Accounting
943 Information Resource Subsystem developed pursuant to s.
944 215.94(2) for account purposes in the performance of and
945 accounting for all of his or her constitutional and statutory
946 duties and responsibilities. However, state agencies and the
947 judicial branch continue to be responsible for maintaining
948 accounting records necessary for effective management of their
949 programs and functions.
950 Section 16. Section 216.237, Florida Statutes, is amended
951 to read:
952 216.237 Availability of any remaining funds; agency
953 maintenance of accounting records.—Any remaining funds from the
954 General Revenue Fund and trust fund spending authority not
955 awarded to agencies pursuant to s. 216.236 are shall be
956 available to agencies for innovative projects that which
957 generate a cost savings, increase revenue, or improve service
958 delivery. Innovative projects that which generate a cost savings
959 shall receive greater consideration when awarding innovation
960 investment funds. Any trust fund authority granted under this
961 program must be used shall be utilized in a manner consistent
962 with the statutory authority for the use of the said trust fund.
963 Any savings realized as a result of implementing the innovative
964 project shall be used by the agency to establish an internal
965 innovations fund. State agencies that which are awarded funds
966 for innovative projects shall use utilize the chart of accounts
967 used by the Florida Financial Management Accounting Information
968 Resource Subsystem in the manner described in s. 215.93(3). The
969 Such chart of accounts shall be developed and amended in
970 consultation with the Department of Financial Services and the
971 Executive Office of the Governor to separate and account for the
972 savings that result from the implementation of the innovative
973 projects and to keep track of how the innovative funds are
974 reinvested by the state agency to fund additional innovative
975 projects, which may include, but not be limited to, expenditures
976 for training and information technology resources. Guidelines
977 for the establishment of such internal innovations fund shall be
978 provided by the Department of Management Services. Any agency
979 awarded funds under this section shall maintain detailed
980 accounting records showing all expenses, loan transfers,
981 savings, or other financial actions concerning the project. Any
982 savings realized as a result of implementing the innovative
983 project shall be quantified, validated, and verified by the
984 agency. A final report of the results of the implementation of
985 each innovative project shall be submitted by each participating
986 agency to the Governor’s Office of Policy Planning and Budgeting
987 and the legislative appropriations committees by June 30 of the
988 fiscal year in which the funds were received and ensuing fiscal
989 years for the life of the project.
990 Section 17. Funds provided in Specific Appropriations 2449,
991 2451, 2452, and 2459 of chapter 2008-152, Laws of Florida, for
992 staffing the task force established in s. 17.0315, Florida
993 Statutes, shall be used to implement this act.
994 Section 18. This act shall take effect upon becoming a law.